[ARCHIVE] Getting Started with Planning a Social Event

This section provides a guide on how to get started with the organizing and planning of social and community events.

• Look over the Organizer checklist to get an idea of what you’ll need to do.

• Establish goals for the event in advance to help with preparation and planning.

  • Is the goal of this event simply to connect socially, or to accomplish work tasks?

• Start outreach to fill the necessary event roles, prioritizing the host and cook roles.

  • Add the roles to the Volunteer Sign-Up sheet and send a message in Slack to let people know they can sign up if interested. This would be a great way to contribute for those who aren’t comfortable with canvassing.

• Confirm the event location so it can be used on the event promotional materials.

  • Make sure the location is somewhat centrally located to metro Denver.

• Get the word out about the social using the event marketing checklist as a reference. It’s good to start doing this at least a week in advance so people can plan ahead.

• Establish a rough headcount by creating an RSVP link via the Volunteer Sign-Up sheet

• Start sharing the event role checklists once you’ve found people to fill those roles!