Organizer

This person is responsible for organizing the high-level details of the event, including role assignment and event marketing, to make sure everything goes to plan.

Organizer responsibilities are typically fulfilled by the Campaign Lead, but can be delegated as needed. There is a lot that goes into this role, so this checklist will include links to other sections of the guide that provide more detail on the tasks for which the organizer is responsible.

• Organize and plan the event

  • Schedule the event

  • Determine the location

  • Plan event programming schedule

  • Establish work goals

  • Estimate rough headcount

• Promote the event to the community

  • Create an event signup

  • Design an invite graphic

  • Send a Slack message in #announcements

  • Create a Google Calendar invite

  • Post in Vegan Community Events on Signal

  • Post the event on Connect For Animals

  • Share the event on social media

  • Coordinate personalized invites from Activist Stewards

• Determine the goal of the event

  • Settle on a type of event schedule

  • Decide on a work task for the event if that is a priority

    • Coordinate with the Workstation Director on the work task and share what supplies you’ll be bringing

• Assign all other event roles (found in the rest of this section)

• Update all other roles on the number of attendees (particularly the cooks)

• Ensure there are lots of upcoming canvassing shifts posted for the MC to announce during the event in order to urge people to sign up

• Post in any Slack carpooling channels several days in advance to help form a plan for people to get there

• Bring all necessary supplies for the event

• Enforce PAF’s rules & policies during the event

• Following the event, ask people to share any photos they took in Slack