Zoom Coordinator

This person is responsible for technical management during events where there will be virtual attendees.

The Zoom Coordinator's primary role is to manage the virtual aspects of a hybrid event. They will need to manage a device connected to Zoom, provide general support for technical difficulties, and facilitate breakout rooms for any event programming. Below are the Zoom Coordinator's responsibilities:

• Request “host” access to the Zoom account prior to the event.

  Coordinate with the organizer to provide you with this access.

• Bring a laptop. This will be used as the Zoom connection to loop in virtual attendees.

• Ensure you have wifi access at the venue. Coordinate with the host for their wifi login.

• Ensure you are in the Zoom room 5 minutes early. Showing up before the announced start time of the online portion of the event will allow some extra time in the event of any issues.

• Troubleshoot any technical difficulties (e.g. audio issues/echoing).

• Hold the computer close to the presenter during announcements and teach-in.

• Facilitate breakout rooms in Zoom (if applicable).

  If there is a programming section of the event that requires splitting into groups, don't forget about participants joining online!

  • Create breakout rooms for virtual participants in Zoom

  • Breakout Rooms > Enter # of rooms & how to assign them > Create (more detailed instructions can be found here)