Organizer

As the organizer, you are responsible for the high-level details of the event, including planning, event promotion, and role delegation to make sure the event runs smoothly.

Organizer Checklist

• Establish the goal of the event and the type of event schedule

  • If this will be a work-focused party, decide on a task and assign a Workstation Director. Here are some ideas for work event tasks

  • Do you want the event to include an activity, training, or programming of some kind? (e.g. NVC practice, book swap, guest speaker, party games)

• Find people to fulfill the necessary event roles, and send them the checklist for their role(s)

  • Add the roles to the Volunteer Sign-Up sheet and reach out to people who sign up

  • Send the link via a Slack message to encourage people to sign up

  • If you’re having trouble filling event roles, you can check out this page and contact people listed as ‘interested in helping’, or have taken on these roles in the past

• Use the Event Coordination sheet to track important event info, roles, supplies and tasks

• Promote the event using the event marketing checklist below to guide you

  • Make sure you have a confirmed event location first

  • Post in any Slack carpooling channels several days in advance to help form a plan for people to get there

• Work with others to enforce PAF’s rules & policies during the event

Event Marketing Checklist for Organizers

A checklist of recommended ways to spread the word about the upcoming event to maximize attendance and attract new campaigners. It’s good to get rolling on these about a week before the event.

• Add the event to the Volunteer Sign-Up sheet (If you’ve never done this before, instructions on how to log in and create the event can be found here)

  • Be sure to add asterisks to distinguish the social event from canvassing shifts (***Campaign Social Event***)

  • Add the location in the title

• Create an invite graphic that includes the basic information. You can start with one of these templates (ask a PAF partner to share if you don’t have access) and be sure to include:

  • Event title

  • Location

  • Day & time (drop-in)

  • Basic details on the purpose of the event

  • Free vegan dinner will be provided

  • Campaign branding

• Send a Slack message in #fun-n-socials that includes the event graphic and basic information

  • Hyperlink to the Volunteer Sign-Up sheet so people can easily RSVP

• Promote the event on social media if you have access to PAF’s accounts, otherwise share your invite graphic with Phoenix to post for you

  • Create an event page on Facebook (Events > + Create new event)

  • Share or request to share the graphic on PAF’s Instagram (ask any of the PAF team)

• Announce the event in an email to all volunteers

  • If you aren’t set up to be able to do this, ask your local campaign coordinator to set you up or send the emails themselves

• Promote the event via other online activist spaces to attract new attendees

  • Post about the event in Vegan Community Events on Signal

  • Post the event on Connect For Animals

• Remind Activist Stewards to send personalized invites to their assigned campaigners the night before or morning of the event