Zoom Coordinator

As the Zoom Coordinator, you are responsible for managing a device that is connected to Zoom if the social is a hybrid event. Your role is to ensure a good experience for any online participants.

Zoom Coordinator Checklist

Here are some suggestions to ensure things run smoothly:

• Coordinate getting “host” access to the Zoom account before the event. You can ask the organizer to assist with this

• Bring a laptop to use as the Zoom connection

• Ensure you have wifi access at the venue, coordinate with the host to make sure you can get online

• Join the Zoom room 5 minutes before the announced start time of the online portion of the event in order to avoid any last-minute technical issues

• Troubleshoot any technical difficulties (e.g. audio issues/echoing)

• Hold the computer close to the presenter during any announcements and programming in order to ensure the speaker is audible

• (Optional) Facilitate breakout rooms in Zoom for any trainings or programming that requires small group work

  • Breakout Rooms > Enter # of rooms & how to assign them > Create (more detailed instructions can be found here)